Pixel Advanced Leasing Management System – “PALMS”
The main building blocks for any Leasing Solutions should include: Leasing, Accounting, Archiving, Asset Register, Banks Management, Reporting Business Intelligence and Web Integration. Pixel has put its 20+ years of experience in financial systems into designing and developing a fully integrated leasing solution “PALMS”, which includes all above mentioned building blocks along with more advanced features and functionalities to suit all clients’ needs and requirements.
Pixel possesses highly skilled and experienced staff who fully understands the business and technical requirements of all type of corporations. Some of those requirements are:
Highly Configurable & Flexible System
Low maintenance Costs
Maximum Users Control
24/7 Customer Service Support
Third Party Products
Automatic & Manual Stationeries and Reports
Integrated Workflow Security
Multiple Company Workflow
Portability to Industry Standard Databases
Whether a company needs streamlined automation or full manual control, PALMS offers features that handle every aspect of the lease or loan lifecycle:
origination, booking, payments, customer service, collections, midterm adjustments, and end-of-term options. PALMS provides tracking modules to manage critical stages of the lifecycle, allowing users to process work using fully customizable queues. And PALMS includes an extension collection of reports including origination and portfolio management; transaction, general ledger, and detail balance accounting, property, sales, and tax, and asset financial management. Above all, PALMS solution gives users open access to all transactions, with complete financial integrity, the ability to generate sophisticated management reporting and the assurance full compliance with current accounting standards. Benefits for the Leasing Companies
By investing in PALMS, the leasing companies will gain benefits such as:
PALMS provides the tools to maintain the security and accuracy of all lease and loan portfolios
PALMS offers scalable solutions to fit every size and budget
PALMS demonstrates powerful flexibility with accounting for operating and finance leases, fixed and floating rate loans, and leases containing individually tracked assets
PALMS allows fully customization to meet the business needs for each customer
PALMS caters the needs of the following leasing and finance markets:
Passenger cars Finance
Commercial vehicles Finance
Real estate Finance
Office furniture & Equipment Finance
Fixtures and fittings Finance
Machinery & Equipment Finance
Insurance Premium Finance
The PALMS solution consists of two main systems, Lease as well as Accounting system. Each systems consists of several modules as follow:
Accounts receivables A/R
Accounts payables A/P
General Ledger GL
The general modules of each system are summarized as follows:
The Lease System
This system follows the workflow needed by standard leasing lifecycle. The Lease System encompasses the following workflows and processes: Business Partner Registration, Ticket Handling including Investigation Report, Credit Package, Risk Advising Form, Risk Memo, Credit Policy Setup, CBE Report, I-Score Report, Contract Administration with all relevant procedures including correspondences and bookings in the accounting system. The system guides the user through each process requiring all relevant data entry to ensure quick handling. Administration of certain procedures is dependant on individually granted user rights. Moreover, all the lease module's functions are governed by the rules set by the management.
Brief Description of each module under the Lease System Ticket handling (Pre-Offering) Online Ticket forms can be easily filled in and its structure helps avoid redundancy of information as well as save time. The user can check the existence of the client before creating new ticket. An electronic Ticket forms assist the user and prevent missing or erroneous data items. Electronic Tickets can also be completed in several separate sessions. Also Tickets may be filled through internet or specific VPN remote nodes. These forms can also be printed and signed, when needed.
Offering Through this module, the system enables the user to enter all offer details in different scenarios and provides the user with very powerful calculator. Also the system enables the user to print out the offer to sign and put it in the queue of pending client acceptance offers' list.
Credit Assessment Through this module, the system enables the user to add the CBE report, I-Score report and make the investigation report, credit package and annual review as well as handle rejected tickets and tranche execution off approved credit.
Risk Assessment Through this module, the system enables the user to make risk check, advising form, risk memo and risk control check as well as review.
Approval Cycle The system sticks to approval policy and classifying the approval policy according to the credit amount. There are 3 committees, Credit committee, Senior Credit committee and Board members who are obliged to grant the approval. The entire approval cycle is automated through a workflow component that allows the process to go in one direction, while tracking previous transactions and approvals.
Contracting All necessary contracting documents are printed out from the system, all contract data is available - clearly arranged and quickly accessible via various criteria. All upcoming business transactions are managed at this point. Quick contract access can be accomplished e.g. via (contract number, customer name, asset type, tenor, date … etc.) or via any other criteria. The contract function covers full asset specification for the equipment in question, lease details, payment details, insurance, revenue recognition, etc.
Treasury The user can enter facility details, lease amortization, facility allocation and monitor the tickets' pipe line.
Renewals The system allows the user to follow up the renewals of the insurance policies and vehicles licenses. The system moreover is capable of issuing alarms before the expiration of policies and licenses.
Follow up The system tracks all operational aspects related to late payments cases. The follow up module ensures an efficient tracking activity of different cases, monitoring of the customer’s payment history, correspondences and actions taken.
The efficient follow up together with effective implementation policies ensures an increased profitability, both on the contract and the enterprise levels. The system is capable of issuing alarms for delayed and overdue payments.
Administration The administrator can define the security profile for each user, contract templates, and company setup parameters and move specific case back. Also he can define holidays calendar, financial years and close/open month.
Automatic Generation of Legal Documents In the document administration all standard correspondence (standard letters, contracts, offering letters, letter to the traffic department….) and reports (with variables) are recorded, that can automatically be filled with data and printed later - from various parts of the Ticket.
The system delivers a comprehensive collection of ready-made (but customizable) correspondence and reports that reflect the entire contract lifecycle - from acquisition to expiry.
Final documents will be saved in read-only PDF format to avoid tampering and falsification.
Reporting The system produces analytical and financial reports, assisting the decision makers take the proper actions in due time, saving time and money for the organization. Some of these reports are:
Credit and marketing reports
Risk Management reports
Asset management reports
PALMS covers most of needed reports within the system but if the client needs any other reports Pixel will design and implement it as soon as required.
The Accounting System
A fully integrated accounting package is included in the system PALMS. The accounting modules are based on the best accounting practices and reflect Pixel experience in enterprise solutions for over 20 years. The accounting system has been thoroughly validated and tested in several industrial and financial companies and is customizable to suit the specificities and nature of each company.
Brief Description of each module under the Accounting System
Issuing payments' checks
The system automatically calculates the amounts of the loans and installments, their dates and prepares contracts, prints the checks, as well as reschedules the loans and its installments if required.
The system covers all necessary transactions like N/R receipt, N/P receipts, cash receipts, cash order, payment request, bank in, bank out, debit notes, credit notes, NR deposit, NR collect, NR bounced, NR withdrawals, NR replacement/reschedule, NR cancelation, NP issuance, NP payment, NP recall, purchase invoice, new asset, asset disposal, adjustment entries and recurring entries.
The system keeps tracks of all customers’ payments history and overdue amounts, and links with the bank statement and can issue reports upon request. Pending on the agreement with the partner banks, the system performs automatic collection of the installments considering that deferred revenues became actual revenues and generates automatically all necessary GL entries.
The system also provides for early termination/completion of contract and payments rescheduling, calculating provisions and over dues, revenue recognition and issues all the related documents and GL entries.
The system also provides an integrated module for leased assets as well as fixed assets that can calculate depreciation, accumulated depreciation and the book value for all assets. Also it keeps a full detailed record for each asset with its different attributes.
Printed documents can automatically be placed in any designated folder. Incoming documents can be imported after scanning it via scanner interface and filed entity-oriented (insurance policies, commercial register, vehicles license, IDs … etc).
Basic Data Management Module
All business partners - customers, makes, models, categories, sales people, leasing companies, liable persons, asset types, banks, insurances, invoice addressee etc. - are administered centrally as "persons". So their data only has to be entered once and can be assigned - in various roles - to several proposals and contracts as often as desired.
All entered data (through variables) is available in word processing and analysis. Important field content - like asset type and industrial sector - is selected from predefined drop down lists and is at disposal for statistical evaluation due to consistent occupancy. The system can send automatic notifications and reminders (SMS or/and e-mails) to the customers/partners, depending on the company policy.
The system performs bank statement validation, reconciliation and other banking related functions.
Web Based Access
The solution provides the possibility for the top management to remotely connect to the systems, allowing them to stay connected to their business from anywhere. The system can also allow the customers/suppliers to calculate different payment schemes as well as consult their accounts, payment schedule and history (if allowed by company policy).
Security and Protection
To ensure data security the solution offers the following options:
Internal activity log (auditing for particularly selected items)
Pixel Information Systems uses Oracle development tools and engines. These provide an excellent level of validation while ensuring Rapid Ticket Development (RAD) and maintenance. Oracle tools ensure long product life through the future upgrades of engines and tools, preserving company’s investment.
Oracle engines ensure stable operation and preservation of the precious company information.
The system developed according to the Web/enabled architecture for finance system and Web/based architecture for operation system using Oracle (10g/11g) as a database engine, Oracle Developer (11g) as a development tool, and Windows 2008/2003 Server or Linux as the server operating system and Windows 7.0/XP as the client operating system.